Property
Evaluations
Every stage of a tenancy is documented. From the move-in report before a tenant takes possession to the photo-documented move-out inspection — your property is always accounted for and you always have the records to back it up.
Three Types of Evaluations. Every Property. Every Tenancy.
Documentation is your best protection as a landlord. Our inspection process creates a clear, photo-supported record of your property's condition at every critical point in the tenancy — so you always have the evidence you need if a dispute arises.
Move-In Inspection
Conducted just before the tenant takes possession by a third-party insured vendor. The full report is shared with the tenant and stored in your Owner Portal.
Periodic Walkthrough
Scheduled 2–3 months before lease expiration. Evaluates property condition, documents any issues, and informs the lease renewal decision.
Move-Out Documentation
Full photo-documented final walkthrough at the end of tenancy, compared against the original move-in report to determine any tenant-caused damage for deposit accounting.
Starting with a Clean, Documented Baseline
Before a tenant takes possession, an insured third-party vendor conducts a thorough move-in assessment at tenant's expense — covered by the one-time admin fee paid by the new tenant. This creates the baseline record that protects you at move-out.
Third-Party Move-In Report
A trained, insured vendor documents the condition of every room, fixture, appliance, and system — with photos — before the tenant receives keys.
Report Shared with Tenant
The completed report is provided to the tenant, who has 7 days to submit photos or descriptions of any additional items they want documented for their move-out protection.
Stored in Owner Portal
The full move-in report — including all photos and tenant-noted items — is stored in your Owner Portal and retained for the duration of the tenancy.
Occupied Walkthroughs Before Renewal
Approximately 2–3 months before the lease expires, we schedule a walkthrough of the occupied property with the tenant. This evaluation serves two purposes: assessing the property's current condition to make an informed renewal decision, and catching any maintenance needs before they become larger problems.
The completed report is shared with both you and the tenant. The cost of the occupied walkthrough is included in the lease renewal fee — there is no separate inspection charge.
Unscheduled Drive-Bys: In addition to scheduled walkthroughs, our team may drive by to assess visible exterior conditions — roofs after hail storms, street numbers, mailbox condition, fence or yard issues — as time and weather permit. These visits are included in the monthly management fee.
Protecting Your Deposit Claim with Documentation
When a tenant vacates, we conduct a complete, photo-documented move-out walkthrough and compare it directly against the original move-in report. Texas law allows landlords only 30 days after the tenant vacates to account for the security deposit — we manage this entire process.
Move-Out Documentation Performed
A full walkthrough is performed, documenting the condition of the property with photos room by room, compared against the move-in baseline.
Tenant-Caused Damage Identified
We separate normal wear and tear — which Texas law prohibits charging to tenants — from tenant-caused damage, which can be charged against the security deposit supported by documentation.
Repairs Coordinated & Invoiced
Vendors are dispatched to complete necessary repairs. All invoices are saved and included with the security deposit accounting.
Security Deposit Accounting Sent Within 30 Days
Within the Texas-required 30-day window, the past tenant receives a complete written accounting of all charges — with copies of every vendor receipt. Any remaining balance (if any) is refunded and outstanding balances would be billed to the financially responsible parties.
Your Property — Documented at Every Stage.
Move-in to move-out, every detail is on record.
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